Privacy Statement
We take data protection and confidentiality very seriously and adhere to the provisions of the current national data protection regulations. Please read this data protection information carefully before submitting a report.
Purpose and legal foundation of the reporting portal
The reporting portal (BKMS® System) is intended for the purpose of securely and confidentially receiving, processing and managing reports concerning violations of the Swiss Olympic Ethics Statute and the Swiss Olympic Doping Statute. The processing of personal data, including particularly sensitive personal data, within the framework of BKMS® System is based on the legitimate interests of Swiss Sport Integrity in discovering and preventing violations of the Ethics Statute and Doping Statute. The legal bases for this processing of personal data are Art. 30 et seq. IBSG (Federal Law on Federal Information Systems in the Area of Sport) as well as Art. 19 et seq. SpoFöG (Sport Promotion Act). The processing follows the principles of Article 6 nDSG (New Data Protection Act).
Data controller
The controller responsible for data protection in the whistleblowing system is Swiss Sport Integrity.
The reporting portal is operated by a specialised company, EQS Group GmbH, Bayreuther Str. 35, 10789 Berlin, Germany, on behalf of Swiss Sport Integrity.
Personal data and information entered into the reporting portal is stored in a database operated by EQS Group GmbH in a high-security data centre in Switzerland. Only Swiss Sport Integrity can see the data. EQS Group GmbH and other third parties do not have access to the data. This is ensured in the certified procedure through extensive technical and organisational measures.
All data is stored encrypted with multiple levels of password protection according to a system of permissions so that access is restricted to a very small selection of expressly authorised persons at Swiss Sport Integrity.
Requests concerning data protection at Swiss Sport Integrity can be sent by post to Swiss Sport Integrity, Rechtsdienst, Eigerstrasse 60, 3007 Bern, or by email to legal@sportintegrity.ch.
Type of collected personal data
Use of the reporting portal takes place on a voluntary basis. If you submit a report via the reporting portal, we collect the following personal data and information:
- Your name, if you choose to reveal your identity;
- Other information that you disclose about yourself;
- The names and other data of persons whom you list in your report, if applicable.
Confidential handling of reports
Incoming reports are received by a small selection of expressly authorised and specially trained employees of Swiss Sport Integrity and are always handled confidentially. The employees of the Swiss Sport Integrity will evaluate the matter and perform any further investigation that is necessary.
During the processing of a report or the conducting of an investigation, it may become necessary to forward reports to additional employees of Swiss Sport Integrity, commissioned third parties or state authorities, for example in the event there is suspicion of criminal acts. We will always ensure that the applicable data protection regulations are complied with when sharing reports.
All persons who receive access to the data are obligated to maintain confidentiality.
Information about the accused
We are legally obligated to inform accused parties of any reports received against them as soon as the disclosure of this information no longer jeopardises the investigation. Your identity as a whistleblowing party will not be disclosed unless we are legally bound to do so.
Rights of the data subjects
Pursuant to applicable data protection law, you and the persons named in the report have a right of access to, rectification of and erasure of your personal data. Data that is no longer needed will be deleted without undue delay. The Federal Data Protection and Information Commissioner (FDPIC) supervises the application of federal data protection legislation. You also have the right to lodge a complaint with the FDPIC.
Retention period of personal data
Personal data is retained for as long as necessary to clarify the situation and perform a final assessment or for as long as a legitimate interest exists on the part of Swiss Sport Integrity or retention is required by law. After the report processing is concluded, the data will be deleted in accordance with statutory requirements.
Use of the reporting portal
Communication between your computer and the reporting portal takes place over an encrypted connection (SSL). Your IP address will not be stored during your use of the reporting portal. In order to maintain the connection between your computer and BKMS® System, a cookie is stored on your computer that merely contains the session ID (session cookie). This cookie is only valid until the end of your session and expires when you close your browser.
It is possible to set up a secured postbox within the reporting portal that is secured with an individually chosen pseudonym/user name and password. This allows you to send reports to Swiss Sport Integrity in an anonymous, secure way. This system only stores data inside the reporting portal, which makes it particularly secure. It is not a form of regular e-mail communication.
Note on sending attachments
When submitting a report or an addition, you can simultaneously send attachments to Swiss Sport Integrity. If you wish to submit an anonymous report, please take note of the following security advice: Files may contain hidden personal data that put your anonymity at risk. Please remove all such information before sending these files. If you are unable to remove this data or are uncertain about how to do so, copy the text of your attachment into your report text or send the printed document anonymously to the address listed in the footer, citing the reference number received at the end of the reporting process.
Version: 01.01.2022
